Location: Kitchener

Practice: Corporate Services

Posted: 05-12-2023

Expires: N/A

How to Apply

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Thank you to all applicants in advance. Due to the volume of applications, we will be corresponding only with those selected for an interview.

If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged.

Role At a Glance

As a detail-oriented, proactive, and highly-organized administrative professional, you thrive working with data and the people who need it. Working closely with the Director of Business Development and the Manager, Marketing and Communications, the BD Administrative Coordinator will support the needs of the Business Development team by keeping information moving in the right direction. Whether it is organizing the details of a proposal, finding new opportunities for the firm to pursue, or communicating with our technical team, this position will play a key role in the growth of the business development department. 


You’ll Love This Role If

  • You are a self-starter and a team player with a drive to support your colleagues.
  • You get the importance of paying attention to detail without losing sight of the big picture 
  • You are an excellent communicator who is eager to share ideas and contribute to our company vision and culture 


What You Will Do

  • Tracking and maintaining data, processes, and reporting tools.
  • Searching for bids on various online sites for key regions, posting these opportunities internally and tracking uptake through various tools.
  • Support the proposals team with tasks related to proposal development including creating schedules, matrices, or other graphic representations of content.
  • Keep all the important corporate content related to projects and personnel up to date.
  • Support marketing and communications with managing and dissemination of emails from the communications inbox, event coordination tasks, ordering signage, and other duties as assigned to support marketing activities.
  • Assist in training staff on the Customer Relationship Management (CRM) system. 
  • Work within the CRM system to verify the accuracy of data entry and track follow-up activities, check for duplicate data entry, prepare reports and suggest improvements to the CRM that will support communication and reporting.  
  • Conduct and enter research findings on client/prospects and ensure client/prospect interactions of all natures are reported within the CRM.
  • Track events for key associations for every office and inform staff of upcoming events in their sector/region. 
  • Track project expertise by sector, region and project type; support the proposal team with intel on expertise and staff as required.
  • Other duties as assigned related to BD administration. 


What You Bring to the Table

  • A post-secondary degree or diploma in marketing, business administration or equivalent industry experience 
  • Minimum 2 years of marketing or proposal administration experience (within a professional services firm would be a plus)
  • Experienced working with a CRM system preferred
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office suite and working knowledge of Adobe would be useful
  • Highly innovative with an attention to detail
  • Potential interest in growth opportunities and other roles within the Marketing and BD team to support the growth of the company


Life at WalterFedy

We are a people-first organization that embraces a hybrid work strategy. This approach gives our team the autonomy and flexibility to choose what work environment mix is best for them based on their role, team, clients, and personal needs.

As an innovative multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.  

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.  

Join us as we move past working for a living, and toward building better communities with smart, influential design.   

How to Apply

Please apply with your resume and cover letter using the link at the top of this page. You will be redirected to our internal application platform.  
WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.  

Should you require an accommodation to participate in the application process, please contact or call 519-576-2150.  
Thank you for your interest in  WalterFedy!