Location: Kitchener

Practice: Contract Administration and Field Review

Posted: 07-09-2020

Expires: 08-30-2020

How to Apply

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Thank you to all applicants in advance. Due to the volume of applications, we will be corresponding only with those selected for an interview.

If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged.

About Us and Our Integrated Approach

WalterFedy has big plans for the future and we need the best talent to make it happen. As a multi-discipline architecture, engineering, and construction firm, the business is always evolving. Our team needs to be agile, ambitious, and persistent in the pursuit of our shared goals.  


We have a long history in the Waterloo Region, but that doesn’t mean we’re old fashioned. We strive to push the envelope, think differently, and address everything we do with creativity. When we consistently approach projects in inventive ways, clients get better results, our team thrives, and we challenge our industry to redefine what’s possible. 


At WalterFedy, collaboration is a key part of our identity. With so many talented professionals under one roof, you’ll find cross-discipline support for your projects is always within reach. Our team is made up of the industry’s best architects; civil, electrical, mechanical, and structural engineers; technologists; energy and carbon specialists; asset and facility management specialists; construction managers; and corporate services professionals. Together, we’re building better communities with smart, influential design.  


Role Overview

Reporting to the Contract Administration and Field Review (CAFR) Manager, the Contract Administrator – Architectural is responsible for the overall compliance and interpretation of contract documents, the enforcement of a high standard of quality and providing the continuous and timely flow of required project documents from acceptance of tender to close-outs. These project documents include, but are not limited to: tender evaluations, letter of intent, contract preparation, start-up meeting minutes, shop drawing flow, request for information, proposed changes, supplemental instructions, change orders, progress draws, field reviews, deficiency reviews, close-outs and sign off letter.


What We Love
  • You are ambitious in your pursuit to be the best
  • You get the importance of paying attention to detail without losing sight of the big picture
  • You embrace progressive change, out-of-the-box thinking, and working in a high-energy environment
What You Will Do
  • Participate in pre-qualification and bidding process
  • Participate in Quality Assurance (QA) reviews to ensure constructability is incorporated into the design
  • Assist in the preparation of Letter of Intent and CCDC documents
  • Schedule, chair and prepare minutes of start-up meetings
  • Review with the Project Manager, the intent and scope of project design and documents
  • Attend bi-weekly site meetings. Prepare minutes of these meetings for some clients
  • Provide bi-weekly field reviews during the project
  • Provide a fair and unbiased interpretation of the contract documents
  • Monitor the quality of workmanship throughout the project
  • Work closely with the Contract Coordinator to provide adequate and timely information throughout the project
  • Assist the Project Manager/Design Team in the preparation of PCs, SIs and RFIs
  • Mentor and work with the design teams to address project design and construction issues
  • Provide deficiency reviews prior to issuing substantial completion certificate
  • Prepare and issue project sign-off letter
  • Collect, review and issue close-out documents
  • Schedule and participate in the one-year warranty walk-through
  • Ensuring project requirements are met, including site visits, cost monitoring, schedule monitoring and project closeout
  • Develop strong relationships with design and project management teams to ensure the best solutions can be found
  • Liaison between contractor and owner
What We Need
  • Minimum of 10 years’ experience in construction, site supervision and/or field review and contract administration role for architectural services
  • Architectural education or diploma or certification in architecture, construction and engineering technology (ACET) would be considered an asset
  • Excellent oral and written communication and analytical and organizational skills
  • Ability to work effectively as a member of the design and contract administration team and build effective relationships with internal and external customers
  • Customer-focused, with the capability to resolve complex contracting issues with win-win solutions while meeting company requirements and design intent
  • Previous experience with a Project Management program is considered a strong asset
What We Offer
  • Competitive salary plus performance-based bonus. 
  • Three weeks’ vacation. 
  • Reimbursement of annual dues for professional organizations. 
  • Employee referral program. 
  • Employee social club – employees attend a variety of recreational and cultural events. 
  • Strong volunteer outreach to the community – we support Habitat for Humanity, Hockey Helps the Homeless, KidsAbility and many other organizations. 

Working Conditions and Safety 

Standard hours are Monday to Friday, 8:00 a.m. – 4:00 p.m., and some overtime hours may be required from time to time. The ability to travel away from the office is required to assist and attend on-site project meetings.

In this role, you will work within the company safety policies and procedures, and adhere to any applicable federal or provincial legislation.


Why Join Our Team? 

We offer challenging and rewarding careers, and are committed to integrity and business ethics, with safety as a top priority. We promote a healthy balance between our employees’ professional and personal lives, taking time to appreciate our work and celebrate our achievements. To learn more about our company visit our website at


How to Apply

Please apply through our internal system with your cover letter and resume, indicating the position you are applying for. 


If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged. 

Thank you for your interest in WalterFedy!


Location: Kitchener Office
675 Queen Street South, Suite 111
Kitchener, Ontario, Canada, N2M 1A1