OFFICE MANAGER

Location: Kitchener

Practice: Corporate Services

Posted: 12-17-2021

Expires: 02-17-2022

How to Apply

Please click the button to fill out our online form.

Apply Online


<< Click here to go back to All Career Postings

Thank you to all applicants in advance. Due to the volume of applications, we will be corresponding only with those selected for an interview.

If you are an applicant with disabilities and require accommodations, please let us know at the time of contact and provisions will be arranged.

Role At a Glance

Reporting to the Chief Operating Officer, the Office Manager will lead our administrative and office/facilities teams in supporting the daily operations of our business. The successful candidate is service-oriented and client-focused, and shares our vision for providing the support needed in our growing business.
This role is based out of our corporate office in Kitchener.

You’ll Love This Role if

  • You are customer service focused
  • You work well independently and within a team environment
  • You have strong leadership, communication and interpersonal skills

What You Will Do

Lead our administrative team as they provide both internal and front-of-house support to our teams, including:

  • Assisting design and project management teams with all administrative functions
  • Ensuring all documents being produced meet our standards for both quality of content and branding/format
  • Maintaining and evolving our central project filing system
  • Maintaining and expanding our technical, client, municipality and practice standards library (digital and print)
  • Answering phone calls and receiving visitors 
  • Arranging and receiving deliveries by mail and courier
  • Maintaining office visitor logs and conducting screening
  • Lead our office/facilities team in the execution of day-to-day operations of all of our offices, including:
  • Maintenance, replacement and/or expansion of all of our offices, assets and systems
  • Securing and managing internal and external design teams, as well as contractors and vendors as required to facilitate our operations
  • Planning and implementation of office layouts and configurations, as well as seating plans
  • Responding to facility emergencies, equipment alarms and system failures
  • Maintenance and repair tracking, keeping updated records of building, asset and systems documents and drawings
  • Act as a liaison internally with staff and leadership, and externally with landlords, contractors, and vendors
  • Preparing and managing capital and operating budgets

What You Bring to the Table

  • Minimum 5 years of experience in a facility, administrative and/or operations leadership role
  • Access to a reliable vehicle and valid G Class driver’s license
  • Strong written and verbal communication skills
  • Strong time management, prioritization, and multi-tasking skills

Life at WalterFedy

As one of Southwestern Ontario’s leading integrated architecture, engineering, and construction firms, WalterFedy and our sister company, AEC, both play a leading role in shaping the way our communities feel and function – it’s an amazing responsibility.   
Our ambition goes beyond great design – we’re here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.   
Our team is made up of the industry's best. We share a common commitment to question the ordinary, infuse everything we do with creativity and challenge our industry to redefine what’s possible.   
Join us as we move past working for a living, and toward building better communities with smart, influential design.   

How to Apply

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.  
WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.  
Should you require any accommodation to participate in the application process, please contact hr@walterfedy.com or call 519-576-2150.  
Thank you for your interest in WalterFedy!