PROPOSAL AND MARKETING COORDINATOR

Role At A Glance 

If you love distilling complex ideas into engaging, user-focused narratives for diverse groups, then we're looking for you. We are adding a Proposal and Marketing Coordinator to our ranks to work with our talented team of technical leads on creating winning strategies for RFP responses and supporting brand-building corporate marketing initiatives. With the support of our Senior Specialists, you will learn the ins and outs or proposal writing and learn all about architecture, engineering, and construction in the process. You will also work to ensure company marketing materials are kept relevant and current, including writing and editing CVs and project profiles, creating marketing packages, designing graphics and layouts, writing blogs, and preparing presentations.   

You’ll Enjoy This Role If 

• You thrive on delivering compelling stories highlighting the experience and abilities of the company .
• You are an excellent communicator who is eager to share ideas and contribute to our company vision and culture . 
• You are a problem solver who will tackle challenges head-on.  
• You are detail-oriented and can manage competing deadlines between internal clients. 
• You take feedback in stride and apply lessons learned to become the best at what you do . 

What You Will Do 

• You’ll be fully immersed in all aspects of the proposal process including reviewing request for proposal (RFP) documents, leading strategy meetings, and working closely with internal experts to prepare, write, and edit proposal responses including methodology, approach, and schedules.  
• Prepare proposals that will pique the reader’s interest through strong content complemented by your excellent layouts.  
• Review final proposal documents for compliance and submit to clients on deadline. 
• Scan public tendering sites for RFPs and related opportunities aligned with the firm’s sales strategy for the technical team to review.  
• Provide quality assurance checks for proposals and marketing materials created by team members.  
• Create presentations to support our pursuit team during the project interview process.  
• Provide marketing support and assistance to the sales team in their pursuit of new business.  
• Maintain and update project descriptions, corporate/department profiles, CVs and bios for technical staff, and our photography database. 
• Other marketing duties as needed to support our team. 

What You Bring to the Table 

• Strong writing and editing skills (we love a good word nerd on our team).  
• Experience in Adobe Creative Suite, particularly InDesign, is considered an asset.   
• Excellent communication, collaboration, time management, and interpersonal skills.  
• Proven project management skills and the ability to work in a fast-paced team environment where meeting deadlines is critical.  
• Proposal management experience in any industry would be great, but it isn’t necessary.  
• College or university degree in writing, journalism, communications, marketing, or any other related field. 
   

Life at WalterFedy  

As one of Southwestern Ontario’s leading integrated architecture, engineering, and construction firms, WalterFedy plays a leading role in shaping the way our communities feel and function – it’s a beautiful responsibility.   

Our ambition goes beyond great design; we’re here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.   

Our team is made up of some of the industry’s best architects; civil, electrical, mechanical and structural engineers; technologists; energy and carbon specialists; asset and facility management specialists; construction professionals; and corporate services professionals. We strive daily to question the ordinary, infuse everything we do with creativity, and challenge our industry to redefine what’s possible.   

Join us as we move past working for a living, and toward building better communities with smart, influential design.   

How to Apply 

Please apply here or use the link at the top of this page. You will be redirected to our internal application platform.  

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.  

Should you require accommodation to participate in the application process, please contact hr@walterfedy.com or call 519-576-2150.  

 
Thank you for your interest in WalterFedy!