OFFICE COORDINATOR

Role At a Glance

WalterFedy is looking for an Office Coordinator to help with the organization and execution of the daily administrative operations of the company. Working alongside the Office Manager, the Office Coordinator will help ensure our office and our people are functioning at peak performance.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently to manage competing priorities. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

You'll Love This Role If

• You love variety in your day to day
• You are a people person through and through.
• Nothing gives you greater satisfaction than being the helping hands people can count on
• You enjoy finding new and creative ways to solve office pain points.
• You enjoy picking up new professional skills to help you and those around you achieve their goals

What You Will Do 

Administration:

• Coordinate inventory and maintenance of print and office supply facilities
• Prepare and distribute mail, couriered items, and waybills both internally and externally
• File and item sorting, updating, storage and removal
• Assist reception with coverage for breaks, lunches, and vacation
• Provide phone and in-person support for clients and employees, directing them accordingly
• Assist the Business Development team as needed with communications and projects

Hospitality:

• Coordinate the facility and food services needs for webinars, training sessions, and client meetings 
• Kitchen maintenance and weekly stocking responsibilities
• Provide an engaging welcome for clients and employees

What You Bring to the Table

• 3-5 years of relevant experience in an office setting, preferably in an administrative or clerical role, with experience in an Architectural or Engineering office environment
• Excellent organizational skills, ability to prioritize
• Comfortable working independently and as part of a greater team
• Exceptional oral and written communication skills, including a strong grasp of spelling and grammar
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Strong attention to detail
• Proficient computer skills and ability to operate general office equipment

Life At WalterFedy

We are a people-first organization that embraces a hybrid work strategy. This approach gives our team the autonomy and flexibility to choose what work environment mix is best for them based on their role, team, clients, and personal needs.

As an innovative multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.  

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.  

Join us as we move past working for a living, and toward building better communities with smart, influential design.  

How to Apply

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.
 
WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require any accommodation to participate in the application process, please contact hr@walterfedy.com or call 519-576-2150.

Thank you for your interest in WalterFedy!